K & L Gates Business Development/Legal Recruiting Job Posting

K&L Gates has an immediate opening for a Business Development / Legal
Recruiting Assistant in Dallas. Please see the job description listed below
for further information on the position. Interested candidates may email
their resumes to stacey.goodfellow@klgates.com. Thank you!

Business Development/Legal Recruiting Assistant

JOB DESCRIPTION

The global law firm K&L Gates LLP seeks a Business Development/Legal Recruiting Assistant for its Texas offices. This position provides administrative support to the local business development team and the Regional Recruiting Manager across all aspects of the marketing, business development, client relations, communications and legal recruiting platforms. Based in Dallas, this position reports directly to the Texas Offices Business Development Manager and serves as a member of both the firm wide Marketing and Legal Recruiting Departments

PRIMARY DUTIES AND RESPONSIBILITIES

Marketing Materials and Projects
· Print and assemble marketing materials for client and prospect meetings. This includes printing biographies, practice and office descriptions, articles and other materials and assembling into packets.
· Provide production support for RFP responses, proposals, PowerPoint slide decks and other client-facing materials.
· Assist with implementation of practice group marketing projects. This includes periodic writing, editing and proofreading lawyer biographies and other materials.
· Assist with marketing projects associated with lateral lawyer integration: obtain information from new lawyers and prepare first draft of lawyer announcements for review by Business Development Manager. Coordinate printing and mailing of announcements with outside vendors.
· Work with firm wide marketing staff and office administration to coordinate external directory listings and survey information. Organize, edit and proof various firm directory listings, marketing indexes and lists. Coordinate office membership/renewals in various trade and related organizations.
· Secure publishers’ permission for article reprints and Web postings and coordinate reprints of articles for future marketing efforts.
· Execute firm wide initiatives as assigned. Participate in special firm wide projects at the request of the Chief Marketing Officer.

Events and Seminars
· Assist in all facets of event coordination: mailing list compilation, invitation production, taking RSVPs, site selection, making arrangements with outside vendors/caterers, name tag production, etc. Provide on-the-ground event support and assist in registration. Provide support to all follow-up activities.
· Assist in firm’s participation in trade shows: ordering booth materials, set up and tear down booth, ship materials to and from events, arrange all on-site services, coordinate giveaways or other special activities associated with the event.

Research and Databases
· Conduct competitive intelligence and marketing research as needed using online tools and the firm’s library resources.
· Use opportunity databases to track and update business development activity, proposals and leads on a monthly basis. Support the Manager in creating regular activity reports for firm leadership.
· Monitor local and national legal and trade publications for coverage of selected topics or client mentions and forward clips and citations to office lawyers and staff as appropriate.
· Assist in compiling research on key clients, industries and competitors, in the region and/or practice group, including business trends and competitive landscape.
· Maintain several experience databases, assist in data collection from lawyers, tracking and reporting of data. Assist in archiving and tracking of proposals and business development opportunities.

Legal Recruiting Responsibilities
· Coordinate the In-House Interview process including travel arrangements, scheduling interviews and all correspondence related to recruiting efforts.
· Assist with the On-Campus interview and Job Fair process including scheduling interviews and preparation of all information and interview binders.
· Assist in coordinating the Summer Associate Program including all events, training programs and related correspondence.
· Assist in coordinating all information related to new attorneys, Bar examination and review course fees, relocation expenses, orientation programs and new hire paperwork, preparing Associates Committee meeting packets and implementation of the annual Associate review process.
· Assist in the management of processing resumes received from candidates, placement firms and referrals; managing the Dallas and Fort Worth on-line recruitment mailboxes; entering resumes into PeopleSoft and distributing electronic postcards to apply online; update and maintain workforce and other recruiting data in various systems.
· Maintain all recruiting and legal personnel files; prepare expense reports; provide administrative support for various projects and tasks as assigned.

Administrative Responsibilities
· Help maintain local library of firm collateral, publications and advertisements. Update, maintain and organize all marketing files, materials and supplies.
· Administer marketing-related electronic office mailings via CRM database.
· Coordinate firm’s entertainment tickets for business development initiatives
· Coordinate contact and follow-up with outside vendors, including photographers and promotional vendors.
· Schedule meetings, reserve conference rooms and handle logistics.
· Perform other duties as assigned.

Qualifications
Bachelor’s Degree with 1-2 years of experience in professional services or large corporate environment. Previous legal marketing and recruiting or placement experience a plus. Client/customer service background a must.

POSITION COMPETENCIES
· Strong interpersonal, written and oral communication skills, with demonstrated service orientation.
· Excellent project management, organizational and planning skills with ability to prioritize multiple tasks and projects and meet deadlines.
· High level of maturity and confidence necessary to interact with firm lawyers.
· Ability to maintain confidentiality.
· Excellent computer skills with knowledge of Word, PowerPoint, Excel, PeopleSoft and CRM database programs. Familiarity with significant marketing resource Web sites.
· Demonstrated good judgment, decision-making and follow-through capabilities. Persistence coupled with the ability to communicate effectively with individuals at all levels of the organization.
· High level of attention to detail and meticulous follow-through.
· Team player who is also self-motivated and can work independently with minimal supervision.
§ Flexibility to adjust work schedule according to workload demands or planned events including occasional off-site events.